Effective from 18th March 2019
is operated by Totaljobs Group Ltd (“Totaljobs”). Totaljobs is registered in England and Wales under company number 04269861. Totaljobs registered address is Blue Fin, 110 Southwark Street, London SE1 0TA.
Totaljobs is part of the StepStone GmbH group of companies (the “StepStone Group”). StepStone Group is a global online job board business that operates online job portals to accurately match candidates with companies
We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. “Personal Information” is information that identifies you as an individual such as your name, date of birth, email address, IP address and CV.
Please do not submit such Personal Information to us if you do not wish us to collect it.
Please be aware that we may also infer certain information about you from your expressed search preferences. We also collect from:
Personal Information we collect about you may include the following:
On some occasions, Totaljobs processes your data with your consent. For example, we rely on consent when we send promotional material or when you link your Totaljobs account to your Social Network account. You have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.
Totaljobs may process your data when we need to do this to fulfil a contract with you, such as to send your CV to an employer or recruiter for a specific job application.
Totaljobs also processes your data when it is in our legitimate interests to do this and when these interests are not overridden by your data protection rights.
Our legitimate interests include:
Totaljobs may process your data to comply with our legal and regulatory obligations, e.g. preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies.
In the course of our business to help you search for and get a job, Totaljobs may make Personal Information available to third parties such as recruiters and other intermediaries and agents and other business partners.
This includes external third-party service providers, such as accountants, auditors, experts, lawyers and other outside professional advisors; IT systems, support and hosting service providers; printing, advertising, marketing and market research and analysis service providers; document and records management providers; technical engineers; data storage and cloud providers and similar third-party vendors and outsourced service providers that assist us in carrying out business activities.
Totaljobs may share Personal Information with governmental or other public authorities (including, but not limited to, workers’ compensation boards, courts, law enforcement, tax authorities and criminal investigations agencies); and third-party civil legal process participants and their accountants, auditors, lawyers and other advisors and representatives as we believe to be necessary or appropriate: (a) to comply with applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our group companies; (f) to protect our rights, privacy, safety or property, and that of our group companies, you or others; and (g) to allow us to pursue available remedies or limit our damages.
Occasionally, we may share Personal Information with other third parties. We will always do this under contract and in accordance with your instructions.
We use Personal Information to do some or all of the following:
Personal Information which you supply to us is generally stored and kept inside the European Economic Area.
When you access our website online, we store some information about you. This is anonymous and used for statistical purposes.
When you create an account and log-in to your “My Account” area, it is protected by your password and may only be accessed by you. You can manage the content and information in your Account at any time, by logging in to your “My Account”.
Your CV can be viewed by Jobsite and Totaljobs customers, or customers of the StepStone Group, if you have consented to this within the profile section. This is the default setting. Further, when your profile is searchable your application activity (e.g. number of applications, job titles, locations & salaries) will be visible to Totaljobs, Jobsite and StepStone Group customers. This is also the default setting.
Please note that Totaljobs reserves the right to remove from our database, CVs which include any content that we consider to be illegal or offensive. We will respect the choices you make to limit sharing or visibility settings in your “My Account”.
You can de-activate or delete your account at any time, make your profile anonymous or choose to not make your profile searchable. To de-activate, please go to your “My Account”.
However, if you would like to permanently delete your account, you can send an email to our Data Protection Officer (DPO) (see below) with the subject line “Permanently delete my information and account”. Please do not forget to tell us who you are.
Totaljobs is committed to keeping your personal data safe and secure from unauthorised access to or unauthorised alterations, disclosure or destruction of information that we hold.
Our security measures include:
If you use the Totaljobs App we will ask you if you want to use our geolocation service. This service is provided by Adobe Systems Software Ireland Limited. Based on your mobile phone GPS signal it allows us to identify your location. We will use this information to provide you with job offers close to you and to improve our Products and Services. In no case will we merge such information with any personally identifiable information. We will at no times be able to connect you personally in connection with the respective location. You may at any stage opt out of location tracking by changing the App settings. However, you will also lose the location supported product functionality as well.
For further information about Adobe and their service please visit: www.adobe.com/privacy.html
If you use the Totaljobs Website or App, you may also consent to push notifications, text messages, alerts, emails or other types of messages directly sent to you outside or inside of the Totaljobs App to your mobile device or desktop browser. If you declare your consent to receive such messages a device token will be generated, which will be associated with your device.
If you enable us, we access the following Services for the limited purpose of helping us to upload or otherwise access your CV, cover letters or any other documents you provide us to assist you apply for jobs. The Services we use are:
We will ask for your consent before using information for any purpose other.
As part of our websites or apps, we may provide you access to selected services of our group companies. In this context we may:
b) Send an identifier (which is initially non-personal data) to Good&Co, which is operated by Good&Co Labs, Inc., 74 Langton St, San Francisco, CA 94103, USA. Good&Co is a service that develops psychometric profiles based on user responses to personality quizzes and lets users compare such profiles with certain job and company requirements, i.a. to evaluate how well a user fits to a specific job. If you have created a Good&Co account through Totaljobs or link your Good&Co account to your Good&Co account we will provide your email address to Good&Co so that Good&Co can make the identifier personal data and link it to your Good&Co account and re-identify you on any further access to Good&Co via our Platform. The legal basis is the contract we have with you about the use of our services and the use of Good&Co through our platform in particular.
You have the following rights:
If you wish to exercise any of the above rights, please contact us using the contact details set out below.
Totaljobs is not directed towards individuals under the age of eighteen (18), however we are aware due to the nature of some of the job offerings, those between 14 and 18 may use the Services.
Individuals under the age of thirteen (13) are expressly prohibited from using Totaljobs Website and App, unless parental consent is provided and we are notified.
Please note that although we require customers who use our services, such as employers seeking to recruit staff, to agree to use the information made available solely for recruitment-related purposes, we do not control their use of any information that they have access to as part of receiving our services. Please be aware your current employer may be a customer of Totaljobs, or a client of one of our jobboards in our group of companies. Although it is a requirement of our Contract and Terms and Conditions of Totaljobs and other jobboards not to use Personal Information for any purpose other than to obtain a job, we cannot restrict the customers who access profiles on our database and cannot be held responsible for any eventuality. As part of the registration process Totaljobs offers you the option of remaining anonymous.
The data controller responsible for your information is Totaljobs.
If you have any questions about this policy or our use of your Personal Information you can email: dataprotectionofficerUK@stepstone.co.uk or write to the Data Protection Officer, Blue Fin Building, 110 Southwark Street, London, SE1 0TA.
If you do not think we are handling your Personal Information adequately, you have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, are available at ico.org.uk.
Please view the “Effective from” date at the top of these terms to see when it was last revised.
The Site is operated by Totaljobs Group Ltd (“We”, “Our” or “Us”). We are registered in England and Wales under company number 04269861 and have Our registered office at Blue Fin, 110 Southwark Street, London SE1 0TA.
Please also see our GDPR FAQs for more information.